Wide Area Workflow (WAWF) is a secure web-based invoicing system mandated by the Department of Defense. In 2003 the DoD issued an interim rule amending the Defense Federal Acquisition Regulation Supplement (DFARS clause 252.232.7003) requiring vendor invoices to be submitted electronically and paid through DFAS electronically. This mandate’s objective was to reduce costs and strengthen the financial management of DoD dollars. The WAWF invoicing system has been so successful that other Federal Agencies have also begun implementing the WAWF as their electronic invoicing and payment system.
Some people have a hard time believing us when we say the WAWF invoicing system is a good and usable system. As daunting as using it seems, we have found, after years of using WAWF, the problems usually stem from:
- Lack of understanding the contract requirements to interpret them into the WAWF invoicing system.
- Lack of diligence with following up on the submitted invoices
Our goal is to govern your federal invoicing as our experienced team navigates the WAWF invoicing system for your business, from submission to cash in hand payment and any issues in-between. We are so confident that FRS will add value to your business that FRS has now made available the WAWF training presentations we developed for classes at the Small Business Development Centers (SBDC) and for group training of Procurement Technical Assistance Center (PTAC) representatives for FREE.
All the WAWF training information is available for free. The question is: Do you have the time and resources to learn the WAWF invoicing system?
Vendor Benefits of Using WAWF:
- Streamline Invoicing and Acceptance
- More Efficient – No lost or misplaced documents
- Secure web-based environment allowing global accessibility of documents
- Track and View current invoices
- Make corrections without retyping the entire document
- Single Entry Input – Lowers data entry errors
- Green! – Reduces paper usage
Positive changes from using the WAWF:
- 95% reduction in Prompt Payment Act interest penalties when WAWF is used
- Elimination of 50,000 lost documents per year
- 60% reduction in progress payment rejects
- 50-80% reduction in invoice cycle time
- Elimination of the manual entry of one million documents per year
- 70% reduction in cost for DFAS Contract Pay to process invoices